Name of Policy

PURPOSE

[Include brief statement/s about the overall purpose of the policy, i.e. what outcome/s is the policy intended to achieve? Why that policy exists? ]

SCOPE

[Include brief statement/s that identify to whom (e.g. specific groups of people – internal / external) and to which parts of the organisation the policy applies. Specify exclusions to clarify scope if needed.]

POLICY STATEMENT

[Policy statements are about identifying the broad principles/standards of expected action/behaviour and/or compliance, i.e. setting the ‘rules’ or ‘framework’ within which decisions are made on a particular matter. For example, policy statements address what is the standard, while procedures address how the standard is implemented. The statement is often used to show transparency of a company and used in public relations / promotions.]

[Identify key topics to be covered in this policy and group common/related topics together under relevant headings. Order the information into a clear, logical structure of headings and numbered paragraphs/statements. Sorting the information logically, choosing the ‘right’ headings/sub-headings, and using simple paragraph numbering assists readers to read, understand and find relevant sections in the document.]

[If visual representation is essential to enable readers to understand this document, simple diagram/s may be included in the policy statement; otherwise include diagrams in an appendix.]

RESPONSIBILITIES

Compliance, monitoring and review

[Include brief statement/s identifying actions/responsibilities and the position/s responsible for ensuring the policy:

aligns with relevant legislation, government policy and/or organisation requirements/strategies/values

is implemented and monitored (i.e. the policy is followed, reflects the changing policy environment, and emerging issues are identified), and

is reviewed to evaluate its continuing effectiveness (e.g. achieving its purpose, remains relevant/current.]

[Any references in this document to positions and their authority (or delegated authority) to make decisions on specific matters must align with the organisation’s delegation of authority).]

Reporting

No additional reporting is required. [or replace this statement with details of any required reporting]

[Include brief, numbered statement/s identifying reporting requirements and the position/s responsible for reporting, if any. Policies involving high-risk operations may require specific and/or regular reporting to organisation individuals or committees or to external regulatory organisations.]

Records management

Staff must maintain all records relevant to administering this policy in a recognised organisation recordkeeping system. [or replace this standard statement with another if it conflicts with specific recordkeeping requirements]

[If additional records management requirements are needed, add numbered brief statement/s identifying these requirements and the position/s responsible for records management.]

TERMS & DEFINITIONS

[Include key terms and definitions in this document if they align with the glossary and their inclusion provides an essential easy reference for readers. The same term may legitimately require more than one definition, but this is the exception. Be consistent with terms used in other policies, procedures and organisational documents including websites and publications.]

<Term:>	<Definition> [Add terms and definitions if required and list in alphabetical order, otherwise delete]

<Next Term:>	<Definition> [Add terms and definitions if required and list in alphabetical order, otherwise delete]

RELATED LEGISLATION AND DOCUMENTS

[In alphabetical order, list the empowering and related legislative documents (e.g. acts, regulations, standards), government policy, and related organisation policies, procedures, forms, templates, guidelines or committee terms of reference that together form a suite or framework for a specific policy matter. These authoritative references enable readers to understand the policy and its context.]

[Example listing:

Legislation &/or Standards

For example (refer to any legislation or standards that impact your organisation, industry and this policy)

Corporations Act 2001 (Cwlth)

Delegations of Authority Policy (FMPM)

Financial Accountability Act 2009 (Qld)

Investments Policy and Procedure

Work Health and Safety Act 2011

Organisation Documents

For example (refer to any documents that link to this policy)

Bad Debts Procedure

Incident Report Form

APPROVAL AND REVIEW DETAILS

Approval and Review	Details
Version Number
Approval Date
Management Approval
Next Review Date

APPENDIX <or APPENDICES> <delete if not required>

[If diagram/s, including flowcharts, will help readers to understand the policy, include these in the appendix, but keep them simple.]